The Espanola Public Library is currently accepting applications for the Summer Library Archive position. This is a seasonal position, 35 hours per week running June through August. The position will be responsible for supporting the electronic and physical processing of local history and archival materials and will also assist with routine front-line library services. Strong communication skills are essential. Previous archival and customer service experience will be considered assets.

To be a successful candidate you must:

1.    Be 18 years of age or older, or if under the age of 18 be a current SAL student.

2.    Be a client of, or able to register with, Employment Options

3.    Legally able to work in Canada

          Provide a Criminal Reference Check with Vulnerable Sector Screen.

The wage starts at $18.00.

Interested candidates should submit a resume and cover letter with references to [email protected] by Tuesday, May 20, 2025 at 5:00 p.m.

Late applications will not be considered.

The Town of Espanola is committed to providing accommodations throughout the hiring process. If you require an accommodation, we will work with you to meet your needs.  

We thank all applicants, however only those to be considered for an interview will be contacted.  In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act and will be used only for candidate selection.

The Espanola Public Library is looking for an outgoing, service-oriented, tech savvy individual to assist with front-line customer service while also developing the foundation for a formal archival collection. Espanola Public Library services the town of Espanola and three contracting areas, with a current total population of approximately 6,570. The area has a long and rich history, much of which is based on the natural environment and attendant resources therein. 

The library currently houses an extensive but undocumented collection of local history books, documents, audio-visual items, and artifacts. The long-term goal is to digitize most aspects of the collection for online searching capacity – celebrating Espanola’s past, while preserving records for the future. Reporting to the CEO, the Archives Assistant will be responsible for developing records, digitizing content, conducting programming and outreach, and providing customer services.  

DESCRIPTION:

·         Physically examine, inventory, and process textual and audio-visual (AV) archival materials

  including rehousing them into archival folders, boxes and sleeves as required.

·         Work with archival description software to develop records, which may include descriptive inventories and name authority information.

·         Identify and flag content that may be considered sensitive or culturally inappropriate.

·         Physically process materials for inclusion in the local history and archival collection according to classification rules and identified standards.

·         Scan or photograph identified resources in priority collections, working with digital files as needed, creating or connecting resources to records.

·         Create documentation and resources for internal and external users to understand the scope of the collection, how to access resources and conduct research, and how to use available technology.

·         Develop and facilitate programming and outreach related to the local history and archival collection.

·         Develop content to promote the local history and archival collection on the library website, social media channels, and through other marketing channels including local newspapers.

·         Provide research support and customer service to local history and archival customers both in-person and electronically using equipment in the local history and archival area and collections.

·         Provide customer service to library patrons and support circulation service point.

QUALIFICATIONS:

·         Degree or diploma in museum studies, archival studies, library studies/techniques, or related discipline preferred, or equivalent experience

·         Demonstrated experience in library/heritage/culture sector

·         Excellent attention to detail, problem solving, and organizational skills

·         Familiarity with archival description and cataloguing standards

·         Strong technology skills, including proficiency in standard office software

·         Ability to lift and move materials up to 50 lbs

·         Be able to work collaboratively and independently

·         Excellent written and verbal communication skills

·         For the successful candidate, a current CPIC clearance will be required prior to hiring

Assets:

·         Bilingual (English/French)

·         Archival relevant experience – archival storage standards, developing records

Terms of employment:

·         Position is a full-time contract, anticipated until March 31, 2026.

·         $24.00 per hour plus statutory vacation and public holiday pay 

This role is partially funded by Young Canada Works: Building Careers in Heritage. Applicants must meet the following requirements:

·    Are a Canadian citizen or a permanent resident or have refugee status in Canada (non-Canadian holding temporary work visas or awaiting permanent resident status are not eligible);

•         are legally entitled to work in Canada (have a valid social insurance number);
•         are between 16 and 30 years of age inclusively at the start of employment;
•        are a college or university graduate (certificate, bachelor's, master's or doctorate).

APPLICATION PROCESS:

Interested candidates should submit a resume and cover letter to:

[email protected] by Tuesday, May 20, 2025 at 5:00 p.m. Please include “Archives Assistant Application 2025 LIB” in the subject line. 

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Information collected will be used solely for the purpose of candidate selection, in accordance with the Municipal Freedom of Information & Protection of Privacy Act. The Town of Espanola is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise if you require an accommodation.