Information for Candidates

The next regular municipal election will be held on Monday, October 22, 2018. Nominations for the election will be accepted for Mayor and Councillor commencing May 1, 2018.

2018 Municipal Election Candidates’ Nomination Package (pdf).  This package contains important information for individuals who are considering submitting a nomination paper for the 2018 Municipal Election.

Persons elected to office during this election will be elected for a period commencing December 1, 2018 until November 14, 2022 (a four year term of office) for the following offices:

Mayor One (1) Member to be elected by all electors
Councillor Six (6) Members to be elected by all electors
English Public School Board Trustee / Rainbow District School Board One (1) Trustee to be elected by public school electors
English Catholic School Board Trustee / Huron Superior Catholic District School Board Two (2) Trustees to be elected by english catholic electors
French Public School Board Trustee / conseil scolaire de district du Grand Nord de L’ontario One (1) Trustee to be elected by french public electors
French Catholic School Board Trustee / conseil scolaire de district catholique du Nouvel-Ontario One (1) Trustee to be elected by french catholic electors

Note: Candidates for school board offices are encouraged to contact the office of the Director of Education of the appropriate school board to obtain information on the duties and responsibilities of a trustee.

Who can be a candidate?

Candidates must be qualified on the day they file their nomination paper.  You can run for Council if you meet the following qualifications:

  • A Canadian citizen;
  • At least 18 years of age;
  • A resident of the Town of Espanola;
  • The owner or lessee of property in the Town of Espanola or the spouse;
  • Not legally prohibited from voting; and
  • Not disqualified by any legislation from holding municipal office.

Who cannot be a candidate?

The following are disqualified from being elected as a member of Council or holding office as a member of Council:

  • Employees of the Town of Espanola unless they submit their written resignation of employment prior to the election. (Note: employees must be on leave of absence prior to filing their nomination paper. They must provide the Clerk with the original documentation showing that they have taken a leave of absence and the effective date);
  • A judge of any court;
  • A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from his or her office by the close of nominations (2:00 pm, Friday, July 27, 2018).  Proof of resignation must be provided by 2:00 pm, Friday, July 27, 2018 or the Clerk will not certify the nomination;
  • A candidate who failed to file the necessary financial statements in the last municipal election (2014).

Please note that a Member of Council must maintain their qualifications throughout the entire term of office or their seat will become vacant.

Nomination Information

Nomination Day is Friday, July 27, 2018.  Nominations may be filed on that day between the hours of 9:00 am to 2:00 pm at the Clerk’s Office, 100 Tudhope Street, Espanola. They may also be filed at any time that the Clerk’s Office is open (Monday to Friday, 8:30 am to 4:30 pm) beginning on Tuesday, May 1, 2018.

A candidate must be nominated prior to raising campaign funds or incurring expenses.

Candidates must file the Nomination Paper – Form 1 and the Endorsement of Nomination – Form 2, which must be endorsed by at least 25 persons who are eligible electors within the municipality. Persons may endorse more than one nomination. The onus is on the candidate to ensure that the endorsement signatures are from eligible electors and the Clerk is to accept the endorsements on its face. Town staff are not permitted to endorse a Candidate during the hours the Clerk’s office is open.

At the time of filing, each candidate must pay the nomination fee of $200 for the candidates for Mayor and $100 for all other candidates.  Payment must be made by cash, certified cheque, money order, or debit payable to the Town of Espanola.

The candidate or agent of the candidate must file the Nomination Paper – Form 1 and the Endorsement of Nomination – Form 2 in person. If an agent is filing the nomination paper and endorsement of nomination on behalf of a candidate, the candidate’s agent must be provided with written authorization from the candidate to submit the nomination form sworn before a commissioner. The agent must also provide a copy of the candidate’s identification, as well as providing their own identification.  If the written authorization from the candidate is not commissioned prior to filing, the Clerk will not accept the documentation.

Faxed and electronic nominations cannot be accepted, as original signatures are required on the Nomination Paper – Form 1 and Endorsement of Nomination – Form 2. 

What you will need for filing your nomination paper?

  • Proof of identity and qualifying address within the Town of Espanaola at the time the nomination paper is filed. Acceptable pieces of identification are contained within O. Reg. 304/13. They include, but are not limited to:
    • Government issued identification or form that contains the name and qualifying address e.g. driver’s license, income tax assessment
    • Town of Espanola property tax bill
    • Ontario Health Card
  • A completed copy of the nomination paper.
  • A declaration of qualification from each of the 25 people endorsing the nomination.
  • The nomination fee of $200 for the candidates for Mayor and $100 for all other candidates.  Payment must be made by cash, certified cheque, money order, or debit payable to the Town of Espanola.
  • The Election sign deposit.

Note: Nomination Papers are public documents and are available for inspection in the Clerk’s Office.

What are the Municipal duties and responsibilities?

It is the role of Council:

  • To represent the public and to consider the well being and interests of the municipality as a whole;
  • To develop and evaluate the policies and programs of the municipality;
  • To determine which services the municipality provides;
  • To ensure that administrative practices and procedures are in place to implement the decisions of Council;
  • To maintain the financial integrity of the municipality; and
  • To carry out the duties of Council under the Municipal Act, 2001, S.O. 2001, c.25 or any other Act.

It is the role of the Head of Council (Mayor) to:

  • Act as the Chief Executive Officer of the Municipality;
  • Preside over Council Meetings;
  • Provide leadership to Council;
  • Represent the municipality at official functions; and
  • Carry out the duties of the head of Council under the Municipal Act, 2001, S.O. 2001, c.25 or any other Act.

Members of Council fulfill a variety of responsibilities from a ward, constituent, municipal and corporate perspective.  Councillors also share responsibilities for local boards and committees which generally meet in the evenings on a monthly basis.  Responding to ward constituent needs and participating in ward specific initiatives and projects will be an ongoing role of each Councillor.  Members of Council are also involved in corporate initiatives and receive a variety of invitations to community meetings and events.  Candidates should be aware of the significant time commitments for a member of Council.

Council meets twice per month (2nd and 4th Tuesday) at 7:30 pm In addition, Council sits on Board and Committees as appointed by the Mayor.  Administration & Personnel

Additional Resources for Candidates

Association of Municipalities in Ontario (AMO) – So You Want to Run For Council?

AMO is offering a “AMO – So You want to Run For Council?” course. This course is geared to individuals who are planning to, or have registered to run for a seat on municipal council.

About the Course?

Current and retired members of council designed “So You Want to Run For Council” and it presents the challenges and opportunities candidates will face through the campaign and as sitting members of Council. The course content covers:

  • Reasons that you could and should not run for Council;
  • What you should know before you run for office;
  • Dealing with the Media;
  • Techniques for Working with Others;
  • The roles of Council members and staff;
  • What the true power and influence of Municipal Government is;
  • Transparency and accountability in government;
  • and much more….

Additional Information is available at

Candidate Forms